Posted by: Dan D. Daatland
INFO ALL/10 2005 (Sep 09, 2005): Concerning the running of the new network "LearningMigration"
General Information open for all to read
Information concerning the running of the NEW network Com 3 network "LearningMigration"
This information will be particularly useful for NEW partners.
Dear Partners and Coordinators,
(1) Attached to this Information Letter you will receive a copy of the Agreement that was signed between the Beneficiary (Stavanger) and the national coordinators concerning the running of the present Com 3 MIR network.
(2) The new network LearningMigration will have an agreement based upon the old agreement. You may therefore benefit from studying the present agreement + the procedure we followed in 2002-2003.
(3) The enclosed Agreement is dated January 20, 2003. It was in fact discussed in a draft version at the provisional starting up meeting in Omagh (Northern Ireland) in October 2002. That meetings was as the planned meeting in Oldenburg attached to the end of a Comenius 2 Course for teachers where many partners would be present anyway! At the first ordinary meeting of partners in Stavanger (January 17-18, 2003) the Agreement document was finalised and sent to partners for signatures.
(4) Procedure of signatures
a: the Beneficiary (Stavanger) sent two signed copies to each national coordinator
b: the national coordinator signed the Agreement and returned one copy to the Beneficiary
c: before this was done the national coordinator had each partner institution in the partner country also sign the Agreement (pages following the page where the national coordinator had signed.
(5) Agreement and role of partners in the partner country
Role of partners are explained in the Agreement text.
The procedure above is based upon the understanding that the Beneficiary (Stavanger) communicates to each individual partner institution primarily through the national coordinator. The signature of each individual partner institution, however, also means that there is a legal and direct link between the the Beneficiary (Stavanger) and each individual partner institution.
(6) National coordinator
The role of the national coordinator is vital. We will expect the coordinating institution to be the leader of the partner group in his/her country. If this role cannot be filled the Beneficiary (Stavanger) should be told and a new institution should play the role of coordinating institution. You can contact any of the coordinators in the present MIR network and ask them about how they handle their role if you so wish.
(7) Local agreement and distribution of financial support
You should sign a local agreement between yourself and your partner institutions. This agreement can be simple in form. You should also agree on a simple work plan and a budget with partners in your group. You will receive from the Beneficiary (Stavanger) financial support for your group, and you will distribute this according to agreement of work between yourselves. In this distribution the coordinator should not keep more than 50% of the total. Before any financial support is sent from the Beneficiary (Stavanger) you should have sent a copy of local workplan and local budget. In general installments will be sent when the Beneficiary has reeceived money from Brussels withouth other delay than the local workplan and local budget mentioned. The first such installment will probably (experience) not reach us before January/February, and after that be redistributed to coordinators.
At the end of each working year there will also be an Annual Report from each coordinator that will be published on the network WWW-site (2-4 pages).
Please look at the MIR WWW-site Menu option Reports to have a look at such Annual Reports.
(8) Difference between old and new Agreement document
So, the bottom line is that the new network, LearningMigration, will use an Agreement document that will be based on the old agreement.
You should, however, bear in mind that the new network has a structure that is more complicated than the MIR network. In addition to the setting up of national groups lead by a national coordinator the new network is also structured around transnational seminar groups (four such groups). Financial support will be given to both these structures, and coordinators of national groups as well as coordinators of the four transnational seminar groups will be part of the leadership of the network. Financial support will go through the hands of the these coordinators, and from them be distributed to other partner institutions based upon the kind of work load that has been agreed. The individual partner institution may therefore receive support from two sources within the network: a national coordinator and a coordinator of a transnational seminar group.
(9) Network budget
You should go to the financial part of the Application and study this carefully (published on the MIR WWW-site).
Finance will be discussed in full at the Oldenburg meeting.
A new WWW-site will be in place for the new network hopefully by the end of the year. For the time being we will make use of the MIR WWW-site + e-mail.
You will do well in studying the MIR WWW-site as the new site will make use of several of the same options. You will as national coordinators have a place for your reports, another place for making info-letters to partners in your group etc so that your role as a coordinator will be as easy as possible. In addition, it will be possible for ourselves as overall coordinator to look into what is going on in each national group and in each transnational seminar group.